Maine Funding Resources for Adaptive Mobility Equipment
For Maine families raising a child or supporting a loved one with a disability, the right adaptive mobility equipment can make everyday life safer, easier, and more inclusive.
The right mobility solution can support much more than transportation. It can help a child or adult participate in family walks, community activities, school events, vacations, outdoor experiences, and everyday life.
But specialized mobility equipment can also represent a significant financial investment.
Fortunately, Maine families may have several potential funding pathways to explore, including MaineCare, VitalCare for Kids (EPSDT), Home and Community-Based Services (HCBS) waivers, assistive technology programs, special healthcare coordination, private insurance, adaptive equipment financing, nonprofit grants, and community fundraising.
Funding is never guaranteed, and every program has its own eligibility, medical-necessity, provider, authorization, and documentation requirements.
However, understanding the available resources — and preparing strong supporting documentation — can make the process much easier.
Below are some of the most important Maine resources we recommend families explore.
TOP Maine Funding & Equipment Resources
1. MaineCare & VitalCare for Kids — EPSDT
Best for: MaineCare-enrolled children and young adults under age 21 who require medically necessary mobility equipment, adaptive equipment, or related healthcare services.
MaineCare is Maine's Medicaid program.
For children and young adults under age 21, one of the most important programs to understand is:
VitalCare for Kids — Maine's EPSDT Program
VitalCare for Kids is Maine's implementation of the federal Early and Periodic Screening, Diagnostic and Treatment (EPSDT) benefit.
The program is designed to ensure that MaineCare-enrolled children and young adults receive medically necessary healthcare services and equipment needed to prevent, correct, or improve health conditions.
Importantly, VitalCare for Kids may allow medically necessary services or equipment that are not normally covered by MaineCare because of limits on the type, frequency, or duration of the service.
Why xROVER USA recommends reviewing this resource:
For a child whose disability affects:
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Walking ability
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Walking endurance
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Balance
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Safety
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Elopement or wandering
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Positioning
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Community mobility
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Caregiver-assisted mobility
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Ability to participate outside the home
MaineCare and VitalCare for Kids may be important funding pathways to investigate.
A request for adaptive mobility equipment may require:
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Physician order or recommendation
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Letter of Medical Necessity
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PT or OT evaluation
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Functional mobility assessment
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Product specifications
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Formal quotation
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Prior authorization
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Documentation explaining why current mobility equipment is inadequate
xROVER USA note:
The strongest funding request focuses on the child's medical, functional, safety, and mobility needs rather than simply recreation.
Relevant factors may include:
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Limited walking endurance
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Inability to walk independently
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Fall risk
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Elopement or wandering
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Autism-related safety concerns
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Positioning or postural needs
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Need for caregiver-assisted mobility
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Community access limitations
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Transportation of medically necessary equipment
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Growth and long-term mobility requirements
Families should ask their physician, PT, OT, or MaineCare provider whether the requested adaptive mobility equipment can be evaluated under VitalCare for Kids / EPSDT medical-necessity requirements.
2. MaineCare HCBS Waivers — Sections 21 and 29
Best for: Eligible adults with intellectual disabilities and/or Autism Spectrum Disorder who receive MaineCare Home and Community-Based Services.
Maine operates two important waiver programs for adults with intellectual disabilities and/or autism:
Section 21 — Comprehensive Waiver
and
Section 29 — Support Waiver
These programs are funded through MaineCare and provide Home and Community-Based Services designed to help eligible individuals live and participate in their communities rather than institutional settings.
To receive waiver services, the individual must be enrolled in MaineCare and meet the applicable medical and functional eligibility criteria.
Why xROVER USA recommends reviewing these waivers:
For adults with intellectual disabilities or autism, waiver services may play an important role in supporting community access, independence, daily living, and disability-related needs.
A family already connected with Section 21 or Section 29 should speak with the individual's Case Manager before purchasing adaptive mobility equipment.
Ask whether the person's mobility and community-access needs may be addressed through:
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MaineCare DME
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HCBS waiver services
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Assistive technology
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Other disability-related services
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Alternative funding programs
Eligibility for a waiver does not automatically mean that an xROVER or any particular adaptive stroller will be approved.
Ask your Case Manager:
“Could adaptive mobility or assistive technology related to my family member's documented functional needs be considered through MaineCare, Section 21, Section 29, or another available service?”
If supporting documentation is required, xROVER USA can help prepare professional product, clinical, functional, and funding materials.
3. Maine CITE — Assistive Technology Program
Best for: Assistive technology information, device demonstrations, equipment loans, funding guidance, and referrals.
Maine CITE — Community Inclusion through Technology — is Maine's statewide Assistive Technology Act program.
Its mission is to help people with disabilities increase independence and participation through assistive technology.
Maine CITE provides:
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Assistive technology information
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Device demonstrations
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Short-term device loans
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Funding guidance
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Training and education
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Connections to assistive technology resources
30-Day Device Loan Program
Maine residents can borrow certain assistive technology devices for up to 30 days.
The loan period can help a family:
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Try equipment before purchasing
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Evaluate whether the technology meets their needs
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Use temporary equipment while another device is being repaired
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Explore different assistive technology options
Availability depends on the current device inventory.
An xROVER should not be assumed to be available through the loan program.
Why xROVER USA recommends Maine CITE:
Even when Maine CITE is not the direct payer for adaptive mobility equipment, it can be an excellent statewide resource for families trying to understand assistive technology and available funding pathways.
Contact:
Maine CITE
Phone: 207-621-3195
Email: info@mainecite.org
xROVER USA note:
Families considering adaptive mobility equipment should contact Maine CITE before purchasing and ask whether the organization can provide funding guidance, equipment resources, or referrals relevant to the family's needs.
4. Kim Wallace Adaptive Equipment Loan Program — AELP
Best for: Maine residents with disabilities, seniors, and families who need financing for adaptive equipment, assistive technology, or related disability needs.
Maine has an especially valuable resource known as the:
Kim Wallace Adaptive Equipment Loan Program
The program provides low-interest financing designed to increase the purchasing power of Maine residents with disabilities.
Loan funds may be used for a range of disability-related purchases, including:
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Adaptive equipment
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Assistive technology
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Wheelchairs
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Scooters
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Adapted vehicles
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Ramps
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Stair lifts
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Home modifications
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Other qualifying assistive technology
Why this matters for xROVER families:
If Medicaid, insurance, or grant funding does not cover the full cost of adaptive mobility equipment, AELP may be worth exploring as part of a broader funding strategy.
It can be particularly useful when a family needs equipment sooner than a traditional grant process allows or when a remaining balance needs to be financed.
xROVER USA note:
Families should contact the program before purchasing and ask whether their specific adaptive mobility equipment qualifies under current AELP rules.
Alternative financing should generally be considered after exploring insurance, MaineCare, waivers, and grants.
Children and Youth with Special Health Care Needs — CYSHCN
Best for: Maine families with children and youth from birth through age 21 who have, or are at risk for, chronic medical, behavioral, or emotional conditions.
Maine's Children and Youth with Special Health Care Needs program provides Care Coordination to help families navigate complex healthcare and support systems.
Care coordination can help families with:
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Insurance appeals
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Application processes
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Advocacy
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Healthcare system navigation
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Referrals
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Finding resources
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Coordinating healthcare and support services
Why this matters:
CYSHCN should not automatically be presented as a direct funding source for an xROVER.
Its value is in helping families navigate the systems that may ultimately fund or support the equipment.
A Care Coordinator may help identify:
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MaineCare resources
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Insurance pathways
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Therapy services
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Disability programs
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Community resources
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Other funding or support options
Contact:
Maine CDC — Children and Youth with Special Health Care Needs
Phone: 207-287-5357
Email: MCH.CDC@maine.gov
xROVER USA note:
For families with children who have complex medical or developmental needs, care coordination can be extremely valuable when navigating multiple systems at the same time.
Don't Forget MaineCare DME
MaineCare also has a dedicated Durable Medical Equipment benefit under its Medical Supplies and DME rules.
Depending on the equipment, medical necessity, provider requirements, and prior authorization criteria, DME may be covered through MaineCare.
Families should ask specifically about:
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Durable Medical Equipment
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Adaptive strollers
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Pediatric mobility devices
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Wheelchairs
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Complex rehabilitation equipment
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Other medically necessary mobility equipment
xROVER USA note:
If the exact requested mobility device is not obviously listed in standard DME materials, do not automatically assume it cannot be considered.
Ask the physician, therapist, MaineCare provider, or DME supplier whether the device can be submitted for medical-necessity review or evaluated through VitalCare for Kids / EPSDT if the beneficiary is under age 21.
Don't Forget Private Insurance
Families with employer-sponsored or private health insurance should investigate their Durable Medical Equipment and mobility benefits.
Ask specifically about:
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Durable Medical Equipment
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Adaptive strollers
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Pediatric mobility devices
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Wheelchairs
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Complex rehabilitation equipment
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Mobility equipment
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Out-of-network DME benefits
Do not assume adaptive mobility equipment is excluded simply because it is described as a stroller.
The important question is whether the equipment can be justified as medically and functionally necessary for the individual.
If coverage is denied, request the denial in writing.
A written denial may become useful when pursuing MaineCare, HCBS waivers, assistive technology financing, nonprofit grants, or other funding resources.
Grants & Nonprofit Funding
When MaineCare, insurance, or state programs cannot cover the full cost of adaptive equipment, Maine families may also explore nonprofit and charitable funding.
Potential opportunities may exist through organizations supporting:
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Children with disabilities
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Adaptive mobility
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Autism
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Cerebral palsy
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Intellectual and developmental disabilities
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Rare diseases
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Adaptive recreation
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Medical equipment
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Community participation
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Family quality of life
Grant availability, eligibility, and application cycles change frequently.
Families should generally avoid relying on only one organization.
In many cases, the strongest strategy involves combining several potential resources.
A Smart Maine Funding Strategy
For many Maine families, we recommend exploring funding in approximately this order:
1. Private Insurance
Determine whether adaptive mobility, DME, wheelchair, or adaptive stroller benefits are available.
2. MaineCare / VitalCare for Kids — EPSDT
For MaineCare-enrolled children and young adults under age 21, investigate whether the requested mobility equipment can be evaluated as medically necessary.
3. MaineCare DME
Explore applicable DME coverage and prior authorization requirements.
4. Section 21 / Section 29 Waiver Services
For eligible adults with intellectual disabilities or autism, discuss mobility and assistive technology needs with the Case Manager.
5. Maine CITE
Explore statewide assistive technology guidance, equipment demonstrations, device loans, and funding resources.
6. CYSHCN Care Coordination
For eligible children and young adults, use care coordination to help navigate insurance, MaineCare, appeals, applications, and community resources.
7. Grants & Nonprofit Organizations
Apply to appropriate disability, diagnosis-specific, mobility, and family-support organizations.
8. Kim Wallace Adaptive Equipment Loan Program
If a balance remains, investigate low-interest adaptive equipment financing.
9. Community Fundraising
When necessary, combine formal funding efforts with support from family, friends, schools, churches, employers, community organizations, and online fundraising.
Documentation Can Make the Difference
A strong funding request should clearly explain the connection between the individual's disability-related needs and the requested mobility solution.
Helpful documentation may include:
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Diagnosis
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Age
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Height and weight
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Current mobility level
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Walking ability and endurance
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Fall history
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Elopement or wandering concerns
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Head and trunk control
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Positioning requirements
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Current wheelchair or adaptive stroller
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Why existing equipment is inadequate
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Growth considerations
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Community mobility limitations
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Caregiver assistance requirements
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Physician order or recommendation
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PT or OT evaluation
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Letter of Medical Necessity
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Formal quotation
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Product specifications
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Supporting clinical information
The strongest applications explain why the equipment is medically, functionally, and safely needed — not simply why the family would like to own it.
How xROVER USA Can Help Maine Families
Navigating insurance, MaineCare, waivers, physicians, therapists, Case Managers, assistive technology programs, and funding organizations can feel complicated.
You don't have to navigate the process alone.
xROVER USA can help families prepare professional documentation for potential submission to physicians, therapists, MaineCare, insurance companies, Case Managers, HCBS programs, assistive technology organizations, nonprofit organizations, and grant providers.
Depending on your family's situation, we can help prepare:
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Personalized xROVER Family Mobility Assessment™
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Official xROVER Quotation™
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Professional size and configuration recommendation
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Product specifications
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Clinical and functional benefits information
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Letter of Medical Necessity support
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Physician documentation guidance
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PT / OT documentation support
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Funding Submission Cover Letter™
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Information for Case Managers
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Maine-specific funding guidance
For families using our complete funding assistance service, the process is structured around two transparent components:
xROVER ADVENTURE Mobility Package™
The adaptive mobility equipment and selected configuration.
xROVER Funding Success Package™
Professional consultation, documentation preparation, clinical and functional support materials, and assistance navigating potential funding pathways.
Funding approval can never be guaranteed.
Final eligibility and coverage decisions are always made by the individual insurance company, MaineCare program, waiver agency, state program, nonprofit organization, lender, or other funding source.
Need Personal Funding Assistance?
Every family is different.
A child with autism and significant elopement risk may have very different mobility needs from a teenager with cerebral palsy, a child with a rare genetic condition, or an adult with limited walking endurance.
That's why we start with the family — not the paperwork.
Tell us about your child or loved one, their mobility challenges, and what you would like to be able to do together.
We'll help determine the appropriate xROVER configuration and identify potential Maine funding pathways worth exploring.
Contact Peter Kral
Peter Kral
Owner & President
xROVER USA – Premium Adaptive Outdoor Mobility Systems
USA: +1 (941) 278-2882
Email: info@ixroverfl.com
Website: www.xrover-usa.com
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